Last updated: 23 October 2026

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Your privacy matters to us. This Privacy Policy explains how YourTrn collects, uses, stores and protects your personal data when you visit our website, contact us, book a dance class or workshop, or otherwise interact with us.

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We process personal data in accordance with Regulation (EU) 2016/679, the General Data Protection Regulation, commonly referred to as the GDPR, and the Belgian Act of 30 July 2018 on the protection of natural persons with regard to the processing of personal data.

 

1. Who is responsible for your personal data?

The data controller responsible for the processing of personal data in connection with YourTrn is:

YourTrn
Operated by: Steve Guilbert & Sarah Done
Address: Van Orleystraat, 1000 Brussel
Email: hello@yourtrn.com
Website: www.yourtrn.com

If you have any questions about this Privacy Policy or the way we process your personal data, you can contact us at the email address above.

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2. What personal data do we collect?

The personal data we collect depends on how you interact with YourTrn.

We may collect the following information:

1. your first name and surname

2. your email address

3. your telephone number

4. your address, where this is required for a class at your home or another agreed location

5. information relating to a booking, dance class, workshop or other activity

6. billing and payment related information where applicable

7. information you voluntarily provide when contacting us

8. communications between you and YourTrn

9. technical information generated when you visit our website, such as your IP address, browser type, device information and information about how the website is used

10. your cookie preferences

We only request personal data that is reasonably necessary for the purpose concerned.

If you provide information about another participant, we ask you to only provide information that is necessary for the organisation of the relevant class, workshop or activity.

We do not intentionally collect sensitive categories of personal data unless this is necessary for a specific purpose and we have an appropriate legal basis for doing so.

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3. Why do we process your personal data?

Contact and enquiries

When you contact YourTrn through our website, by email, telephone, social media or another communication channel, we process the information you provide in order to respond to your enquiry.

Depending on the circumstances, this processing is based on taking steps at your request before entering into an agreement, performing an agreement with you, or our legitimate interest in responding to enquiries from customers and prospective customers.

Bookings and reservations

When you book a private dance class, workshop or other YourTrn activity, we process the information necessary to organise and provide that activity.

This may include your contact details, the requested date and time, location, number of participants and information relevant to the organisation of the activity.

This processing is necessary in order to enter into and perform our agreement with you.

Dance classes at your location

Where a class or activity takes place at your home or another location chosen by you, we may process the address and other information necessary to reach and provide our services at that location.

We use this information only insofar as necessary for the organisation and performance of the agreed activity.

Administration and invoicing

Where necessary, we process personal data for our administration, accounting, invoicing and payment follow up.

This processing is based on the performance of our agreement with you and on our legal obligations, including applicable accounting and tax obligations.

Communication concerning your booking

We may contact you regarding your booking, for example to confirm a reservation, arrange practical details or inform you about a change or cancellation.

This processing is necessary for the performance of our agreement with you.

Marketing communications

If you expressly agree to receive marketing communications from YourTrn, we may use your contact details to inform you about future dance classes, workshops, events, promotions or other YourTrn activities.

Where this processing is based on your consent, you can withdraw your consent at any time.

Withdrawing your consent does not affect the lawfulness of processing carried out before the withdrawal.

We do not sell your contact details to third parties for marketing purposes. 

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4. Our website and Wix

The YourTrn website is created and hosted using services provided by Wix.com Ltd. and its affiliated companies, referred to in this Privacy Policy as Wix.

When you visit our website or submit information through the website, certain personal data may be processed through Wix's systems.

This may include:

1. IP addresses

2. device and browser information

3. website usage information

4. information submitted through forms

5. cookie information

6. technical and security information

YourTrn determines why and how personal data from visitors is processed and therefore acts as the data controller for this information.

Wix acts as a service provider and, where applicable, as a data processor on behalf of YourTrn.

Wix operates internationally. Personal data processed through Wix may therefore be processed in the European Union, Israel, the United States or other jurisdictions used by Wix and its service providers.

Where personal data is transferred outside the European Economic Area to a country that does not benefit from an adequacy decision of the European Commission, appropriate safeguards are used in accordance with applicable data protection law, including where applicable the European Commission's Standard Contractual Clauses.

More information about Wix's privacy practices is available in the Wix Privacy Policy. 

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5. Email and Zoho

YourTrn uses Zoho Mail for its email communications.

When you send us an email or when we communicate with you by email, personal data contained in those communications may be processed through services provided by Zoho.

This can include your:

1. name

2. email address

3. email content

4. attachments

5. technical information associated with email communications

Zoho may process personal data through different data centres depending on the account configuration and services being used.

Where personal data is accessed from or transferred to a country outside the European Economic Area, Zoho uses appropriate safeguards where required by the GDPR, including Standard Contractual Clauses.

We use email information only for the purposes for which the communication was made, for the performance of our services, for necessary administration and, where applicable, for compliance with legal obligations.

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6. Cookies

Our website uses cookies and similar technologies.

Some cookies are necessary for the website to function correctly and securely. These cookies may be used without your consent where permitted by law.

Other cookies, such as analytics, advertising or tracking cookies, will only be used after you have provided your consent where consent is legally required.

When you first visit our website, you may be asked to make choices regarding the use of non essential cookies.

You can refuse non essential cookies without losing access to the basic functionality of the website.

You can change your preferences or withdraw your consent at any time through the cookie settings available on our website.

More detailed information about the cookies used by the YourTrn website can be found in our Cookie Policy or cookie settings.

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7. Photos and videos

Photos or videos may occasionally be taken during YourTrn classes, workshops or events.

Where an identifiable photo or video is used for promotional purposes, such as on our website, social media accounts, advertisements or other promotional materials, we will ensure that an appropriate legal basis exists.

Where consent is required, we will request that consent before using the image for the relevant purpose.

If our use of your image is based on your consent, you may withdraw that consent for future use at any time.

Additional care is taken when photos or videos concern minors. Where required, appropriate consent will be obtained from a parent or legal guardian and, where applicable, from the minor.

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8. Social media

YourTrn may use social media platforms such as Instagram, Facebook, TikTok or other platforms to communicate about our activities.

If you contact or interact with us through a social media platform, both YourTrn and the operator of that platform may process personal data relating to your interaction.

The processing performed independently by the social media platform is governed by that platform's own privacy policy.

If social media content or other external content is embedded into our website and this involves non essential cookies or tracking technologies, such technologies will only be activated after obtaining consent where this is legally required. 

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9. Who do we share your personal data with?

We do not sell your personal data.

We may share personal data with service providers where this is necessary for the operation of YourTrn and the provision of our services.

Our service providers currently include, where applicable:

Wix.com Ltd. and related companies for website hosting, website functionality and related technical services

Zoho and related companies for email hosting and communications

Other professional or technical service providers that may be necessary for accounting, administration, payment processing, IT services or legal compliance

These service providers only receive personal data to the extent necessary for the relevant service.

Where a service provider processes personal data on our behalf, we take appropriate steps to ensure that the processing is governed by suitable data protection arrangements.

We may also disclose personal data where this is required by Belgian or European law, a court order or a lawful request from a competent public authority. 

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10. International data transfers

Some of the technology providers used by YourTrn operate internationally.

As a result, personal data may in certain circumstances be processed outside Belgium or outside the European Economic Area.

Where personal data is transferred to a country outside the European Economic Area, we ensure that the transfer is made in accordance with the GDPR.

Depending on the country and service provider, this may include:

1. a European Commission adequacy decision

2. European Commission Standard Contractual Clauses

3. other legally recognised safeguards

You may contact us if you would like further information about the safeguards that apply to international transfers of your personal data.

11. How long do we keep your personal data?

We do not keep personal data for longer than necessary for the purposes for which it was collected.

Data concerning bookings and the performance of our services is retained for as long as necessary to manage the booking and subsequently for an appropriate period to deal with administrative matters or possible legal claims.

Invoices, accounting records and information that must be retained by law are kept for the applicable statutory retention period.

General enquiries that do not result in a booking or agreement are deleted or anonymised when they are no longer reasonably required for the enquiry or its follow up.

Email correspondence is retained for as long as reasonably necessary for the purpose of the communication, our administration or the protection of our legitimate interests.

Marketing information based exclusively on your consent is retained until you withdraw your consent or until we determine that the information is no longer required.

Cookie information is retained according to the retention periods specified in our cookie settings or Cookie Policy.

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12. How do we protect your personal data?

We take appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or unauthorised access.

We also use professional service providers such as Wix and Zoho that provide security measures for their respective services.

No internet based service can guarantee absolute security, but we take reasonable measures appropriate to the nature of the personal data and the risks involved.

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13. Your rights

Under the GDPR, you have several rights concerning your personal data.

Subject to the applicable legal conditions, you have the right to:

1. request information about how we process your personal data

2. obtain access to the personal data we hold about you

3. request the correction of inaccurate or incomplete personal data

4. request the deletion of your personal data

5. request the restriction of processing

6. object to certain types of processing

7. receive certain personal data in a structured, commonly used and machine readable format

8. request the transfer of certain data to another controller where technically feasible

9. withdraw your consent at any time where processing is based on consent

10. object at any time to the processing of your personal data for direct marketing purposes

 

Withdrawal of consent does not affect the lawfulness of processing that took place before consent was withdrawn.

To exercise any of these rights, contact us at:

hello@yourtrn.com

We may request additional information where reasonably necessary to verify your identity.

We will normally respond to your request within one month. This period may be extended where permitted by the GDPR, taking into account the complexity and number of requests.

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14. Minors

Some YourTrn activities may be accessible to minors.

We take particular care when processing personal data relating to children and young people.

Where an online service is offered directly to a child and the processing is based on consent within the meaning of Article 8 of the GDPR, Belgian law provides that a child may in principle provide such consent from the age of 13.

Where the child is younger than 13, the consent or authorisation of the person holding parental responsibility is required in circumstances covered by Article 8 of the GDPR.

Different rules may apply to participation in an activity, contracts, image rights and the use of photographs or videos. Where necessary, we will therefore request the consent or involvement of a parent or legal guardian.

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15. Complaints

If you have concerns about the way YourTrn processes your personal data, you can contact us first so that we can investigate your request.

You also have the right to lodge a complaint with the Belgian Data Protection Authority:

Belgian Data Protection Authority
Rue de la Presse 35 / Drukpersstraat 35
1000 Brussels
Belgium
Email: contact@apd-gba.be

You also retain the right to seek other administrative or judicial remedies where available.

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16. Changes to this Privacy Policy

We may update this Privacy Policy from time to time, for example when our services, website, technology providers or legal obligations change.

The most recent version will be published on our website.

The date of the most recent update is shown at the top of this Privacy Policy.

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17. Contact

For questions about privacy, your personal data or this Privacy Policy, please contact:

YourTrn
Operated by: Steve Guilbert & Sarah Done
Address: Van Orleystraat, 1000 Brussel
Email: hello@yourtrn.com
Website: www.yourtrn.com